Academic staff members in the Department of Art do not have voting rights in departmental meetings.
Because of the small number of academic staff in the department, we have decided to grant voting privileges on a case-by-case basis. Our practice has been to extend voting privileges to academic staff with a 50% or greater appointment for the academic year. When academic staff's duties do not involve the doctoral program, the staff do not vote on issues related to the doctoral program. Academic staff on indefinite appointments participate in the vote for departmental chair.
Curriculum and Instruction
All academic staff named in the budget at 50% time or more shall be eligible for Executive Committee consideration extending the right to vote at departmental meetings and in departmental committees to which they may be appointed. The Executive Committee will extend these rights on a case-by-case basis. The rights shall extend for a three-year period with the possibility of renewal.
Academic staff may be authorized to vote on any matters before the department with the following exceptions: In general, staff may not vote on any matters relating to faculty positions. For example, 1) Staff may not vote on the hiring of new faculty. 2) Staff may not vote on the annual position priority rankings.
Educational Leadership and Policy Analysis
1.01. Department Faculty Membership - All persons holding appointments in the Department at the ranks of professor, associate professor or assistant professor, academic staff members with current, renewable appointments of 50 percent or greater and, as determined by the Executive Committee, any instructors, lecturers, visiting associate professors, and visiting assistant professors shall have the right to vote or participate otherwise in departmental faculty meetings, provided that this rule shall not be construed to extend or withdraw any membership understandings or arrangements in effect at the time this rule was adopted.
In effect, this means that academic staff participate as equal members of the department in regular department meetings, with full voting privileges.
We also, as a matter of practice, invite academic staff to serve as members of the Departmental Coordinators Committee, which is composed of the chairs of the department committees, the admissions coordinator, the clinical professor, and the program assistant supervisor. This group sets the agenda for department meetings and provides guidance to the chair on matters of departmental policy and governance.
Academic staff also serve as equal participants with faculty as members of the regular departmental committees.
Educational Policy Studies
At the time of writing [October 2003], EPS has no academic staff with renewable appointments. Nonetheless, for future reference, we adopt the following policy.
Academic staff members with renewable appointments of 50% or more shall be considered by the department’s faculty on a case-by-case basis for voting rights in departmental meetings and, where appropriate, on departmental committees. Rights considered include votes on all matters on which nontenured faculty have voting rights.
Academic staff who hold a 75%-time (or greater) appointment as a clinical (assistant, associate, or full) professor are entitled to attend Departmental Faculty Meetings (except portions limited to the Executive Committee) and to participate in discussions and vote on issues raised at those meetings. Such academic staff will also be allowed to participate in any votes that occur outside of regular faculty meetings (e.g., mail balloting for department chair) except in cases where voting is limited to members of the Executive Committee. Exceptions to this rule can be considered on a case-by-case basis following a written request from the academic staff member to the Department Chair, who will present the request to the Executive Committee. Staff will normally be notified of this policy at the time of their appointment. Current staff will be informed immediately.
All academic staff members are encouraged to attend and speak at the departmental faculty meetings. The academic staff members with 100% renewable appointments within the department are eligible to apply to the Executive Committee for voting privileges. The Executive Committee may grant voting privileges to an individual up to three years with the possibility of renewal. If granted voting privileges, a teaching academic staff member may vote at the faculty meeting on all issues except those related to graduate education, and a nonteaching academic staff member may vote on all issues except curricular issues. The department chair may appoint academic staff members to various departmental committees with voting privileges in the committees where they serve.
Academic staff members with renewable appointments of 50% or more shall be considered by the Dance Program’s Executive Committee at the start of each academic year for voting rights in Program meetings. At least one academic staff member shall be given voting rights each year and shall be allowed to participate in the advisory ballot for Dance Program chair. All academic staff members may attend and speak at faculty meetings, and they may be appointed to serve as equal participants with faculty as members of Program committees.
Rehabilitation Psychology and Special Education
Academic staff on renewable appointments of 50% time or more shall be eligible for Executive Committee consideration granting the right to vote at departmental meetings and in departmental committees to which they may be appointed. The Executive Committee will extend these rights on a case-by-case basis. The rights shall remain in force for a three-year period with the possibility of renewal.
Academic staff may be authorized to vote on any matters before the department with the following exceptions: In general, academic staff may not vote on any matters relating to faculty positions. For example, academic staff may not vote on (1) the hiring of new faculty or promotion of faculty or (2) the annual position priority rankings. Additionally, academic staff may not vote on specific student related issues (e.g., admission, retention, dismissal) or issues related to the doctoral programs.